This agreement delivers an efficient and compliant route to market for software licenses for colleges.

It provides value for money across the following products and services; Microsoft and associated services, Adobe software specific to ETLA Agreements, Adobe software specific for VIP/CLP Agreements, VMWare including all VMware software and licenses. miscellaneous software and license procurement including IT security software and support, software services including software asset management, software procurement, software auditing services and professional services.

All lots cover maintenance, renewal and consultancy of the relevant products:

• Lot 1 – Microsoft and Associated Services - Microsoft software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions by Eduserv including but not limited to EES and Select Plus agreements.

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• Lot 2 – Adobe (Sub-Lot 2A – ETLA Agreements) - Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance, renewal and associated services including consultancy specific to this agreement. This includes access to special pricing and terms and conditions by Eduserv.

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• Lot 2 – Adobe (Sub-Lot 2B – VIP/CLP Agreements) - Adobe software and license procurement and support inclusive of maintenance and renewal. Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses) where special pricing and terms and conditions have been provided by Eduserv.

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• Lot 3 – VMWare - VMware software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions by Eduserv (where applicable).

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• Lot 4 – Other - Miscellaneous software and license procurement and associated services plus support including maintenance and renewal. This includes but is not limited to; IT security software and support. It includes access to special pricing and terms and conditions by Eduserv (where applicable).

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• Lot 5 – Software Services - Including but not limited to; Software Asset Management procurement and associated services, software auditing services and professional services including consultancy which is limited to the products provided under the scope of this agreement.

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It was awarded on 1st December 2016 and runs to 30th November 2019 with a possible extension to 30th November 2020.

Key Benefits of this Deal

1. Provides compliance under EU Procurement Directives.
2. A dedicated lot for software services providing institutions with access to software auditing, asset management and professional consultancy services
3. Pricing is based on a cost plus basis and margins are fixed for the life of the agreement
4. Pricing for professional services such as; discovery phases, implementation, training, project management and software development are fixed for the life of the agreement and includes travel and expenses
5. A schedule of rates has been provided for the professional services under Lot 5 allowing members to manage service costs
6. Offers access to Eduserv Chest Agreements providing best value pricing
7. Call off contract for institutions to use as a template for contracting with suppliers.
8. Robust performance management by setting clear KPI’s to be monitored over the life of the agreement
9. Improved terms and conditions specific to software licensing

How can I use this Deal

CPC typically recommends that members undertake a further competition considering your own particular requirements. This agreement gives members three options to acquire your preferred products and services and to ultimately appoint a supplier:

1. Option one - ranked
2. Option two - desktop exercise
3. Option three – further competition

Read the User Guide for further information on how to progress using each of these three options.

Should you wish to call-off from this framework agreement you can do this by means of ranking, further-competition or a combination of ranking and further-competition. Assess your requirement against the lots available to determine the correct lot to use then place a call-off contract from the framework agreement.

Member institutions of SUPC need to complete an ‘Access Agreement’ available in Appendix G) in the first instance and send to the CPC Contract Manager. Please be advised only SUPC members are required to complete an ’Access Agreement’, CPC members do not need to complete this document in order to use the framework.

If you require support in running a further competition via this deal, Tenet Services can help. Tenet offer a nationwide service specialising in assisting education establishments to complete further competitions.

Tenet are part of the Crescent Purchasing Group of Companies and operate on a not-for-profit basis.

Go to Tenet Services

Get a Quote

The CPC Quote Tool is free to use for all our members and offers quick, compliant access to all suppliers on our deals for purchases that fall below £181,302.

"The Quote Tool was easy to use and time saving, resulting in a straightforward process where we just had to put the details in once and could then use the reputable suppliers already recommended."

Deborah Anderson-Dixon, Finance Manager at Sir William Romney's School

For purchases that exceed £181,302, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about CPC Sourcing Cloud.

Use This Deal

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Contract Manager

The contracting authority for this deal is SUPC.